The ultimate checklist for buying uniforms for your new clinic

Open a clínica nueva It's a marathon of logistical, financial, and branding decisions. Between the equipment, permits, and staff, buying uniforms might seem like a minor detail.

It's a mistake.

Their uniforms are, quite literally, a walking billboard for their brand. It's the first tangible impression a patient will have of their professionalism, hygiene, and attention to detail.

Use a Checklist for purchasing uniforms It's not bureaucracy, it's a strategy to ensure a flawless launch. Here's the 4-phase plan to do it right.

1: Strategy and Brand (3 Months Before Opening)

In this phase, fabric is not chosen, identity is defined.

• Check 1: Define your brand identity. Is your clinic premium and modern (e.g., dermatology, aesthetics)? Friendly and welcoming (e.g., pediatrics, family practice)? High-tech and advanced (e.g., dentistry, physiotherapy)? The answer will define the style.

• Check 2: Choose your color palette. Will you use the colors from your logo? Will you use a single color (e.g., all navy blue) for a cohesive look? Or will you differentiate roles by color (e.g., reception in gray, nursing in blue)?

• Check 3: Finalize your logo. You will need a high-resolution (vector) file ready for embroidery or printing. Decide where The logo (chest, sleeve) and its size will be included. A subtle logo usually projects more elegance.

2: Functionality and Selection (2 Months Before Opening)

Now, assign the correct "team" to each "player".

• Check 4: List ALL roles. Don't forget anyone:

  • Reception / Administration
  • Nursing / Assistants
  • Doctors / Dentists / Specialists
  • Physical Therapists
  • Cleaning staff

• Check 5: Assign needs to each role. A receptionist needs a professional and comfortable image. A physiotherapist needs maximum [efforts/appropriateness]. stretch and mobility. A dentist needs fluid-resistant protection.

• Check 6: Select styles and fabrics. Not all fabrics are created equal. For a premium, modern look, seek out technical fabrics (polyester/spandex) that are wrinkle-resistant, stretchy, and durable. Brands like JelriSoFit® They specialize precisely in these modern cuts and performance fabrics that elevate the perception of their brand from day one.

• Check 7: Request Samples and "Sizing Kits". Don't guess the sizes ! It's the most costly and common mistake. A quality supplier, like **JelriSoFit®**, should be able to provide you with a sizing kit or samples so all your staff can try on the exact fit before bulk purchase. This saves thousands in returns and ensures everyone looks their best from day one.

3: Logistics and Budget (2 Months Before Opening)

This is where the magic number and the actual cost are defined.

• Check 8: Decide your laundry policy. Will the clinic handle the (industrial) laundering, or will each employee wash their uniform at home? This decision determines the quantity to be purchased.

• Check 9: Calculate the quantity (The Golden Rule).

  • Option A: Home Washing (Employee): Minimum 3 sets per person. (Logic: 1 station, 1 washing/drying, 1 clean backup).
  • Option B: Industrial washing (Clinic): Minimum 4-5 sets per person. (Logic: Collection, washing, transport and delivery time needs to be covered, which can take 48-72 hours).

• Check 10: Add a "buffer" inventory (10-15%). What happens if an employee spills something and needs an immediate replacement? What happens if you hire someone new in the second week? This buffer Your backup plan is your operational insurance.

• Check 11: Finalize the budget. The total cost is not just (Precio x Cantidad) . It is (Precio x Cantidad) + Bordado + Envío + Buffer .

4: Purchase and Delivery (6-8 Weeks Before Opening)

Don't leave this until the last minute.

• Check 12: Place the final order. Please confirm delivery times. Important: Logo embroidery adds production time (usually 1-3 extra weeks).

• Check 13: Check the order upon receipt. Count the pieces, check the sizes and the quality of the embroidery before of the opening week.

• Check 14: Hand out the uniforms to the staff. Do this at least a week before opening, giving them time for any minor adjustments or last-minute changes.

Start a clínica nueva Starting off on the right foot means having a cohesive and professional brand from the moment you open your doors. A planned purchase of uniforms isn't an expense; it's the most visible and profitable investment in your new company's image.